Setup
      Back to home
      1. Knowledge Base
      2. Venues
      3. Setup

      Profit and Loss Displayed on the Summary Tab

      Learn how to see profit and loss at a booking level.

      The cost of sale for Menus, Beverages, Resources, Products and Event Templates can be displayed on the Summary Tab alongside the sales price of each item. This will provide you with a monetary value and margin percentage of the profit or loss for each of your quotes and bookings.

      You can click on the Set Columns link to choose what items are displayed on the Summary Tab. This can be personalised per user.

      Before you can see the cost displayed on the Summary Tab, you will need to add the cost to each of your items under: 

      • Setup > Food and Beverage > Food > Menus

      • Setup > Food and Beverage > Food > Menu items (if adding a cost to a menu item that is part of a total of menu items menu)

      • Setup > Food and Beverage > Beverage >  Packages

      • Setup > Food and Beverage > Beverage > Beverages (if adding a cost to a beverage that is part of a total of beverage item menus) 

      • Setup > Event Templates

      • Setup > AV & Setup > Resources

      • Setup > AV & Setup > Products

      Note: The cost will only be displayed for NEW Quotes and Bookings that have these updated costs added. The profit and loss display is not available for older bookings.

      Adding Costs to Menus & Beverages (Per Person & Flat Rate) 

      1. Navigate to Setup > Food and Beverage > Food > Menus or Setup > Food and Beverage > Beverage > Packages
      2. Edit the Menu
      3. Add in the cost to Cost Per Person
      4. Click 'Save'

      Adding Costs- Menus

      Adding Costs to Menus & Beverages (Total of Menu Items) 

      1. Navigate to Setup > Food and Beverage > Food > Menu Items or Setup > Food and Beverage > Beverage >Beverages
      2. Edit the Menu Item
      3. Add in the cost to Cost Per Person
      4. Click 'Save'
        Adding Costs- Menu Items
      5. Navigate to the Menu that contains this item and click on the Items Tab
      6. Remove the menu item, and then re-add it back to the menu using the Add Existing button. This will ensure the cost of the menu item is being recorded for this menu
      7. Repeat steps 1 - 6 for each menu item

      Adding Costs to Resources

      1. Navigate to Setup > AV & Setup > Resources

      2. Edit the Resource

      3. Enter the Cost. You can add either a cost per hour or per day (or both) depending on how you charge for the resource

      4. Click 'Save'

      Adding Costs- Resources

      Adding Costs to Products 

      1. Navigate to Setup > AV & Setup > Products

      2. Edit the Product

      3. Add the Cost

      4. Click 'Save'

      Adding Costs- Products

      Adding Costs to Event Templates

      1. Navigate to Setup > Event Templates

      2. Edit the Template

      3. Add in the Cost Per Person. 
        Note: You will need to manually calculate the total cost of the event template based on the included food, beverage, resources and products. If you add-in a item that is not included in the package cost, it will calculate the cost based on the cost added directly to the item using this knowledge article.

      4. Click 'Save'

      Adding Costs- Event Templates