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      Downloading Merged Documents Inside a Booking

      Learn how to bulk download multiple documents inside of your booking such as Sesssion/Function BEOs.

      iVvy allows you to bulk download your documents for multiple bookings, however we now have the functionality so you can bulk download multiple Documents inside a booking as well. 

      Creating a Merged Document when Creating your BEOs

      When creating your BEOs if you select Skip Preview, you will see the new prompts to Merge Documents. If selected you will be able to see your Single or Compressed BEOs or Banquet Checks under the new Merge Documents Tab. 

      1. Navigate to Bookings > Bookings > Edit Booking
      2. Click the Documents Tab > BEOs > Create BEO
      3. Select Skip Preview > Yes
      4. Select the Merge Type
        • Single - This will merge all documents into a single PDF document, with each Document for example starting on a new page
        • Compressed - This will download all documents individually into a Zip File where you can open each document
      5. Click 'Save'

      Merged Docs when Creating a BEO

      Creating a Merged Document for Existing Documents in a Booking


      Under the Documents tab you will also have a Download Documents button which functions just like our current bulk download process.
      Note: Before being able to download these documents, they must still be generated as a PDF.
      1. Navigate to Bookings > Bookings > Edit Booking
      2. Click the 'Documents' Tab
      3. Select your documents. You can use the search bar to find specific documents
      4. Click 'Download Documents'
      5. Give the download a name 
      6. Select the Document Type. You are able to bulk download your
        • BEOs - Event Orders
        • Banquet Checks
        • Resumes
        • Quotes
        • Contracts
      7. Select the Merge Type
        • Single - This will merge all documents into a single PDF document, with each BEO for example starting on a new page
        • Compressed - This will download all documents individually into a Zip File where you can open each document
      8. Select if you wish to download all latest created documents or the most recently created document
      9. Click 'Generate'
      10. To access your documents, navigate to Bookings > Booking Change Log > Merged Documents
      11. Click Download to access your documents
        Bulk download in a Booking