Creating Custom Cost Centres for your Venue

Learn how to add your own Global and Venue level Cost Centres for reporting purposes.

Cost Centres are an integral part of the reports in iVvy. Cost Centres will help you track and segment your revenue as it is allocated to different items in the system.

Think of a cost centre in iVvy as a GL code in accounting. All the cost centres that are created can be accessed through our API: https://developer.ivvy.com/

When setting up your venue or adding new menus, beverage packages and resources, you will allocate revenue to a default cost centre. This will ensure that when staff are adding in revenue to a booking, the system will automatically add it to the correct cost centre for you to ensure accurate revenue reporting.

There are two ways to set up custom cost centres:

• For a Single Venue Account, all cost centres can be allocated in the global settings area.
• For a Multi-Property Account, or if you require sub cost centres or individual cost centres per property (not for all properties within the account), these can be added from within a Venue itself.

iVvy has 6 system default cost centres, they are as follows:

• Food
• Beverage
• Audio Visual
• Room Hire
• Accommodation
• Service Fees

Customise/Add your Global Account Cost Centres.

1. Navigate to Global Settings > General > Cost Centres.
2. You can add additional custom cost centres here as required for your business by clicking on 'Add Cost Centre'.
3. Complete the following:
   • Code
   • Name- For example: Staff / Security / Theming / Other / Miscellaneous. 
   • Description- Optional if you would like to add more about the cost centre for internal purposes.
   • Applies To- Select Venues
4. Click 'Save'

Note: No taxes apply to this new cost centre. Please contact the iVvy support team (support@ivvy.com) to complete tax configuration. 

Add Venue Level Cost Centres to an Individual Property. 

You will need to assign a venue level to one of the Global Cost Centres found in the global settings above.

1. Navigate to Venues > View Venue > Setup > Billing & Taxes > Cost Centres.
2.  Click 'Add Cost Centre'.
3. Complete the following:
   • Assigned To- Select from the global cost centres which one it will be assigned to
   • Code
   • Name- For example: Staff / Security / Theming / Other / Miscellaneous.
   • Description- Optional if you would like to add more about the cost centre for internal purposes.
4. Click 'Save'

Note: No taxes apply to this new cost centre. Please contact the iVvy support team (support@ivvy.com) to complete tax configuration. 

Cost Centres can also be grouped together for an individual /property or an account global level (for all Venues within an account).

Find out more about Creating Cost Centre Groups for your Venues.

Please see a guide below on each of the buttons

• Edit- Allow you to edit the existing custom cost centre.
• Delete- Allow you to delete an existing custom cost centre.
• Save Sort Order- located on the left-hand side of each custom cost centre group this will enable you to click and drag to sort to an order of your choice. The save sort order button must be clicked for the order to be remembered.