Creating Beverage Packages

Learn how to create a Beverage Package that can be added to bookings to populate Beverage Items on Banquet Event Orders

Within the iVvy Venues Software System, Beverages Items are organised into Packages for ease of use and manageability of pricing.

These beverage packages can be added to bookings to populate beverage items on Banquet event orders and track orders. 

Beverage Packages contain your list of Beverage Items. The system does not allow you to add individual items to a booking instead; they are added to the booking through beverage packages. These packages can be priced:

• Per Hour

• Per Person

• Flat Rate

• Total of Beverage Items 

To create a Beverage Package

1. Navigate to Setup > Food & Beverage >Beverage > Packages

2. Click Add Beverage Package

3. Give the package a name such as a Standard Beverage Package

4. Set the minimum and maximum amount of people (pax) that this package will be available for

5. Select the date range the package is available. If the package is available all year - please leave this section blank. Examples of using the Active Status are for seasonal beverage packages

6. Choose the appropriate Price Method. You can choose from:
   Hourly basis
   Per Person
   Flat Rate
   Total of Beverage Items

7. Select if you wish the Beverage Package to display on the iVvy Marketplace or in your Booking Engine. Name your beverage package and select the appropriate event types the package can be assigned to
8. Assign a cost centre for the revenue allocation in your reports
9. Add in a small description of what is included in the package
10. Click on Items
11. Click on Add Items
    Existing - Select from your pre-loaded beverage items
    New - Create a new beverage item to be included in this package
12. Repeat these steps for each item to be included in this package

Beverage Package Priced Per Hour

1. Select the Price Method Hourly Rate

2. Click on Hourly Prices

3. Click Add Cost

4. Enter the time period and the price per hour 

5. Repeat steps 3 and 4 for each time period the packages is available

6. Click on Add Items
   Existing - Select from your pre-loaded beverage items
   New - Create a new beverage item to be included in this package
7. Select if the Beverage Item is 
   Optional NO - The item will automatically be added to the event order and will be included in the package cost. For an Hourly Beverage Package, it is best practice to have all the items listed as Optional = NO
   Optional YES - The item will need to be manually selected when added a quote or booking before it appears on the event order. Optional Beverage Items can have an additional cost. This allows you to add premium add ons to each package that will increase the price charged per person. If the item is optional with no additional cost, simply enter the sales price as 0.
8. Select if the item can be removed from the package and if this reduces the package cost. Note: If you set this as can be removed NO, you will be unable to remove this item when preparing your event order.
   
   

Beverage Package Priced Per Person

1. Select Price Method Per Person

2. Enter the Sales Price Per Person

3. Click on Items
4. Click on Add Items
   Existing - Select from your pre-loaded beverage items
   New - Create a new beverage item to be included in this package
5. Select if the Beverage Item is 
   Optional NO - The item will automatically be added to the event order and will be included in the package cost
   Optional YES - The item will need to be manually selected when added a quote or booking before it appears on the event order. Optional Beverage Items can have an additional cost. This allows you to add premium add ons to each package that will increase the price charged per person. If the item is optional with no additional cost, simply enter the sales price as 0.
6. Select if the item can be removed from the package, and if this reduces the package cost. Note: If you set this as can be removed NO, you will be unable to remove this item when preparing your event order.
7. Repeat these steps for each item to be included in this package

Beverage Package Priced Flat Rate

1. Select Price Method Flat Rate

2. Enter in the Flat Rate for the package. This should be fully inclusive of all items available in the package

3. Click on Items
   
   
4. Click on Add Items
   Existing - Select from your pre-loaded beverage items
   New - Create a new beverage item to be included in this package
   
   
5. Select if the Beverage Item is 
   Optional NO - The item will automatically be added to the event order and will be included in the package cost. It is recommended that all items be Optional = NO for a flat rate package
   Optional YES - The item will need to be manually selected when added a quote or booking before it appears on the event order. Optional Beverage Items can have an additional cost. This allows you to add premium add ons to each package that will increase the price charged per person. If the item is optional with no additional cost, simply enter the sales price as 0.
   
   
6. Select if the item can be removed from the package, and if this reduces the package cost. Note: If you set this as can be removed NO, you will be unable to remove this item when preparing your event order.
   
   
7. Repeat these steps for each item to be included in this package

Beverage Package Priced Per Beverage Item

1. Select Price Method Total of Beverage Items

2. Click on Items

3. Click on Add Items
   Existing - Select from your pre-loaded beverage items
   New - Create a new beverage item to be included in this package

4. For a package priced per item, all items should be set to Optional = YES

5. Enter in the Price for the Item

6. Press Save

7. Repeat for each item