Accommodation Group Room Reservations

Learn how you can add Accommodation Room Reservations in iVvy. If you are synced with a PMS integration, these reservations will send across to your PMS.

Once your booking status has been changed to Tentative or Confirmed/Definite, you will be able to add in your Room Reservations to your Booking.

If iVvy is integrated with your PMS, the Rooming List will automatically sync between iVvy and the PMS in a 2-way sync, meaning you can create the list in either system.

Check in and check out will be updated in both systems through the integration.

The below will flag how to manually add reservations. Should you wish to learn how to import your rooming list, click here

To add your room reservations, please follow the below path: 

  1. Bookings > Bookings > Edit Booking 
  2. Click on the Room Reservations Tab
  3. Click 'Add Reservation'
  4. Select New Guest or Existing Guest.
    • New Guest- Please create a contact by completing all fields required in your account. 
    • Existing Guest- Search for the guest in the search bar
  5. Click on Rooms Tab > Add Room
  6. Select the Room Type the guest will be sleeping in
  7. Confirm the arrival and departure dates
  8. Confirm the Number of Adults and Children staying in the room
  9. Select if this guest is the primary contact for the room or is a guest accompanying another contact
  10. Select if you wish to override the sleeping capacity of the room
  11. Click on Additional Guest and click Add Guest if there are additional contacts sharing a room
  12. Click Rates
  13. Confirm the individual room rate being charged

Adding a Room Reservation

Setting the Status of a Room Reservation

Once your guests pay and arrive at the venue, you can use iVvy to update the status of each reservation.

Note: If you have integrated iVvy with your PMS, the status will be updated in a 2-way sync between systems.

  1. Select a Reservation(s)
  2. Click Change Status. The options are
    • Confirm
    • Check In
    • Check Out
    • Cancel
  3. This list can be printed or exported by clicking the Print Page and Export Data buttons

Changing status of a Room Reservation